Built for assisted living. Also works for skilled nursing.

There is no Five-Star for assisted living. We built the quality workspace that never existed.

The first workspace that connects what happened, who saw it, what was done about it, and whether it actually closed. Built for assisted living first, with skilled nursing support built in.

Try the Demo
✓Prove you noticed before the inspector asks
✓See which issues keep coming back without real closure
✓Give leadership one view of follow-through across every building

No sign-up required · HIPAA-aligned · Live in one afternoon

Willow Grove Assisted Living
ALF · 58 residents · CDPHE Licensed
ALF
TODAY'S PRIORITIES

Good morning. Occurrence report due in 3 days for the Feb 28 elopement attempt. Quality oversight meeting is overdue.

84
Readiness
2
Open Projects
Active
License

Why teams feel stuck

Assisted living has no proof of oversight.

Skilled nursing has CMS, Five-Star, and national benchmarks. Assisted living teams are still expected to notice issues, act on them, and prove follow-through — without any system that connects the chain.

01
No public quality benchmark for assisted living
Skilled nursing has Five-Star ratings, CMS deficiency reports, and national benchmarks. Assisted living teams are expected to operate without any equivalent shared baseline.
02
Meeting packets built the night before
Whether it's a quality oversight meeting or a board packet, prep should not be an all-nighter. Your data should assemble itself.
03
No single source of truth
Incidents in one system, improvement projects in another, meeting notes in a drawer. Nobody knows the full picture.
04
Improvement projects that exist on paper only
Projects start with good intentions, then disappear between meetings. When CDPHE asks what changed, the answer should already be documented.

Proof of Oversight

The chain that never existed until now.

EHRs know charting. Public data knows inspections. Consultants know snapshots. Nobody connects what happened to who saw it, what was done, and whether it actually closed. QAPIHub does.

Notice
Incidents, occurrences, repeat patterns, and state updates rise to the surface. Your team orients to what matters without hunting through multiple tools.
Act
Every issue gets an owner, a deadline, and a trail. Follow-ups, care plan reviews, meeting prep, and quality projects stay visible until they are actually closed.
Prove
QAPIHub connects what happened to who saw it, what was done, and whether it actually closed. If CDPHE asks, the record already exists.

What It Proves

Four things no other system can show.

Because QAPIHub connects your daily workflow into one chain, it can answer questions no EHR, spreadsheet, or consultant can.

Defensibility score
Can you prove this community notices issues, acts on them, and closes the loop? A single score, backed by evidence from your actual workflow, not a self-assessment checklist.
Silent risk alerts
Issues that keep recurring without real oversight response. Falls that repeat without a care plan update. Complaints that get logged but never discussed in meetings.
Inspector narrative preview
If CDPHE arrived today, here is the story your documentation tells. See the gaps before the surveyor does, in the same language they use.
Quality memory
The institutional record of what leadership learned and changed over time. Not a snapshot from a consultant visit — the full movie of how your community improved.

How It Works

Live in one afternoon. Start with one weekly review flow.

You do not need a long implementation to start getting clearer follow-through, better meeting prep, and safer communication drafts.

1
Connect your facility
Register your assisted living community or claim your CMS-listed skilled nursing facility. For skilled nursing, QAPIHub pulls public ratings and deficiencies. For assisted living, it gives your team a shared quality workspace from day one.
2
Add your quality data
Log incidents, start quality projects, and schedule meetings. Import from PointClickCare, MatrixCare, or CSV. Your AI agent starts learning your facility immediately.
3
Let the agent work
Morning briefings, meeting packets, investigation drafts, and inspection-readiness support come from your live data. Your team reviews and approves every output.

Two Views

Two views. One proof of follow-through.

Building teams need to see what happened and what to do next. Leadership needs to know which buildings are closing the loop and which are not. QAPIHub shows both from the same chain.

Facility Dashboard
One building
Your Today view, top issues, morning briefing, incident drawers, quality projects, and meeting prep — all in one place. The building team sees the same picture and works from the same priorities.
Leadership View
Multi-building
Portfolio-wide pattern detection, building reviews, what needs attention first, and follow-through tracking. Regional leaders, owners, and Medical Directors see the full picture across every facility.

Data Protection

Your facility data stays yours.

QAPIHub is designed for healthcare compliance from the ground up — not bolted on after. Safety review, draft review, and auditability are part of the workflow, not an afterthought.

No patient records stored
QAPIHub works with aggregate quality data — incident counts, rates, and scores. Individual patient records are never stored. AI inputs are scanned for PHI patterns and blocked before processing.
Encrypted at every layer
All data is encrypted in transit (TLS 1.2+) and at rest (AES-256 via Supabase/AWS). Row-level security ensures users only access their own facility’s data.
Built for HIPAA awareness
Role-based access control, audit logging on all AI-generated documents, session-scoped data access, and PHI detection in every AI interaction. No data is shared across facilities.
Surveyor-ready audit trail
Every AI-generated document — quality plans, investigation reports, meeting packets — is logged with timestamp, user, and model version. Ready for survey documentation requirements.

Built to work with your tools

Your EHR knows charting. QAPIHub knows follow-through.

Your EHR handles clinical documentation and billing. QAPIHub handles the oversight chain — connecting incidents to meetings to actions to closure. The part nobody’s EHR actually manages.

Useful without a full EHR integration
QAPIHub is designed to help teams start improving quality workflow, follow-through, and leadership visibility without waiting on a long implementation.
Not a replacement
Your team keeps charting in the EHR they know. QAPIHub handles the quality program nobody's EHR actually manages.
Builds quality memory
Your EHR resets every session. QAPIHub remembers what your team noticed, acted on, and resolved — building an institutional record that compounds every month.
Works alongside PointClickCare • MatrixCare • Netsmart • WellSky • American HealthTech • Any EHR • No EHR required

Why we built this

Quality programs protect residents. The people running them deserve better tools.

We built QAPIHub so they can spend their time on the residents, not the paperwork.

Every AI-generated document is marked as a draft. Always.
Resident information never reaches the AI.
Regulations verified against primary sources and date-stamped.
HIPAA-aligned architecture
Built for Colorado’s 700+ assisted living facilities
No patient records required
CDPHE inspections + SNF Five-Star context built in

Simple pricing. No per-user fees.

QAPIHub is priced per facility, not per seat. Every team member gets full access — Executive Director, Director of Care, Administrator, DON, Medical Director, and regional leadership.

FAQ

Common questions

See what proof of oversight looks like in practice.

Try the demo and see how QAPIHub connects what happened, who acted, and whether it actually closed — before the inspector asks.

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No sign-up required